[Oa-italia] Fwd: [IFLA-L] Call for Proposals: Open Repositories Annual Conference, 2013 and 2014

Mauro Guerrini mauro.guerrini a unifi.it
Mar 13 Set 2011 07:58:32 CEST




	Dalla Lista IFLA.

Mauro Guerrini

*Call for Proposals: Open Repositories Annual Conference, 2013 and 2014*

The Open Repositories Steering Committee seeks proposals from candidate 
host organisations for the 2013 and 2014 Open Repositories Annual 
Conference. Preference will be given to North American hosts for OR2013, 
and to European hosts for OR2014. Proposals from all geographic areas 
will, however, are given consideration.

_Important Dates_

The Committee is accepting proposals to host OR2013 through October 28, 
2011. Please submit initial expressions of interest by October 7, 2011.

Proposals for the OR2014 conference will be accepted until March 1, 
2012. Initial expressions of interest are encouraged and should be 
received by December 31, 2011.

Candidate institutions must have the ability to host a four-day 
conference of approximately 350-500 attendees (OR2011 drew approximately 
315 attendees). This includes appropriate access to conference 
facilities, lodging, and transportation, as well as the ability to 
manage a range of supporting services (food services and conference 
social events; conference web site; management of registration and 
online payments; etc.). The candidate institutions and their local 
arrangements committee must have the means to support the costs of 
producing the conference through attendee registration and independent 
fundraising. The OR Steering Committee can provide further information 
on costs and fund-raising associated with recent conferences, or a 
sample proposal, to sites that have a potential interest in hosting the 

_Proposal Guidelines_

Organisations interested in proposing to organise a future OR conference 
should follow the steps listed below:

1. The target dates for initial enquiries and proposals specified above 
should be observed. Please direct enquiries and proposals to OR Steering 
Committee Chair John Howard, john.b.howard a ucd.ie 
<mailto:john.b.howard a ucd.ie>. Preliminary enquiries to review 
requirements of proposals are welcomed. Decisions on proposals can be 
expected within approximately 6-8 weeks of the submission deadline.

2. Proposals should include: identification of venue and facilities; 
proposed management framework (local arrangements committee), a 
preliminary budget and discussion of financial arrangements; a brief 
summary of the proposed conference structure. It will be useful to 
identify the host institution's engagement with the technologies and 
substantive themes relevant to open repositories. Suggestions for 
potential conference themes, presentation formats, and so forth are 
welcomed. However, the focus of proposals should be on the suitability 
of the site and ability of the host institution to manage a conference 
that typically includes diverse presentation formats, workshops and 
collaborative activities. Proposals should include specific dates for 
the event, and note the scheduling of any other potentially conflicting 
meetings within several months before or after the proposed meeting 
date. Further, written commitments of financial support from sponsoring 
institutions, if any, should be submitted in the proposal.

3. The OR Steering Committee will review proposals and may seek advice 
from additional reviewers. If the evaluation is positive, the Steering 
Committee will tentatively accept the proposal and the proposer will be 
asked to prepare and submit a detailed budget to the Steering Committee.

_About Open Repositories_

Since 2006 Open Repositories has hosted an annual conference that brings 
together users of open digital repository platforms. For further 
information about Open Repositories and links to past conference sites, 
please visit the OR home page: http://sites.tdl.org/openrepositories/.

Subscribe to announcements about Open Repositories conferences by 
joining the OR Google Group: 

Dr John B Howard, University Librarian and Adjunct Professor,
    UCD School of Computer Science and Informatics
UCD James Joyce Library
University College Dublin
Dublin 4

An Dr John B Howard, Leabharlannaí Ollscoile, agus Ollamh Adjunct,
    Scoil na Ríomheolaíochta agus na Faisnéisíochta UCD
Leabharlann James Joyce UCD,
An Coláiste Ollscoile, Baile Átha Cliath,
Baile Átha Cliath 4,

t: +353 1 716 7067
f:+353 1 283 7667
john.b.howard a ucd.ie <mailto:john.b.howard a ucd.ie>


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